Rising operating costs, pressure for 100% punctuality, and increasingly stringent contractual requirements are forcing rail carriers to analyze every link in their logistics chain. In addition to expenses for fuel, traction power, and rolling stock maintenance, an area previously treated marginally is gaining importance: the logistics of train crew transportation. The way drivers and auditors arrive at their starting point has a direct impact on train punctuality and actual operating costs. As part of a year-long partnership with one of Poland's largest carriers, appropriate optimization enabled the consolidation of almost every other train (48% of all orders).

RAILY Taxi: Technology at the Service of Punctuality

The heart of this model is the integrated RAILY Taxi system, which manages the entire team transportation cycle. Orders, received directly from the client, are analyzed by advanced algorithms. These take into account location, shift start time, and driver availability to select the optimal vehicle and route in real time.

Key elements of the process are:

• Order automation: The notification is sent to the system, minimizing the work of dispatchers on the carrier's side.
  

• Intelligent driver selection: Algorithms take into account factors such as compliance with working time standards, location, and performance history, assigning the closest, appropriate driver.
  

• Route optimization: The system combines routes, minimizes empty kilometers, and dynamically adjusts the route to current road conditions.
  

• 24/7 monitoring and security: Dispatchers have constant visibility into the status of each order, and the entire process is transparent. In the event of an emergency, the system allows for the immediate provision of a replacement vehicle, guaranteeing 100% order fulfillment.
  

• Compliance and reporting: Data from each course feeds KPI reports, and the entire ecosystem runs in a GDPR- and NIS2-compliant cloud, crucial for supporting critical infrastructure.
  

Punctuality as a business currency

In rail logistics, every delay creates a domino effect. A train crew's delay risks stopping the train, resulting in contractual penalties and disruptions throughout the supply chain. Achieving such high punctuality, as in the example cited, is not merely a reputational benefit – it provides tangible, measurable savings and a guarantee of operational reliability.

Digitization and outsourcing of employee logistics are becoming the norm. The use of dedicated tools like RAILY Taxi demonstrates that an area often treated as secondary can, in practice, determine a carrier's financial stability and competitiveness.

Wondering what savings and operational benefits the RAILY Taxi system can bring to your company? Contact us to schedule a free consultation and analysis of optimization potential.